The use of our website is usually possible without providing personal information.

Insofar as personal data are collected when you visit our website, we process such data exclusively in accordance with General Data Protection Regulation (VO (EU) 2016/679; GDPR) as well as the Bundesdatenschutzgesetz from July 30, 2017 (BDSG-neu (Germany's Federal Data Law)) and Telemediengesetz (TMG (Telemedia Act)). The processing of personal data takes place solely in accordance with this Privacy Policy.

This Privacy Policy applies to the use of the website at www.koeppern-international.com. The privacy policy placed on a linked website is decisive for the linked content of other providers.

Note that using the internet to transfer data may pose vulnerabilities in data security which cannot be prevented by means of the technical design of this website. Complete protection of personal data is not possible when using the internet.

Protecting your personal data is very important to Maschinenfabrik Köppern GmbH & Co. KG and its subsidiaries. Below will show you which personal data we collect and how we strive to protect such data.

Controlling body

The company cited below is responsible for processing personal data as part of using this website:

Maschinenfabrik Köppern GmbH & Co. KG
Ruhrallee 6 | 45525 Hattingen
T +49 (0) 2324 / 207-0 | F +49 (0) 2324 / 207-207
info@koeppern.com
Managing Director: Christopher Schäfer, MBA | Dr.-Ing. Eggert de Weldige

Data security officer

Our data security officer appointed at our ompany is:

Mr. Dirk Grützner
arbeitgeber ruhr GmbH
Königsallee 67 | 44789 Bochum
T +49 (0) 234 / 58877 23
datenschutz@koeppern.com

Data collection and contact

You can contact us by using the email address on our website.

We only collect personal data when you provide us of your own accord with such data. This is, for instance, the case when you send us an inquiry or request product information.

The personal data that you provide on our website are used exclusively for processing your inquiry.

Such data are processed on the basis of Art. 6 Para. 1 (b) of GDPR if your inquiry involves the fulfillment of an agreement or is necessary for the performance of pre-contractual measures. In all other cases, processing is based on our legitimate interests in the effective processing of inquiries submitted to us (Art. 6 Para. 1 (f) of GDPR) or on your consent (Art. 6 Para. 1 (a) of GDPR) provided that this was requested.

The data that you provide us remain with us until you request us to delete them, revoke your consent to storage thereof or the purpose for the data no longer exists (e.g. after your inquiry has been processed). Mandatory statutory provisions, especially periods of retention, are in no way affected.

Automatic data acquisition

Hosting

Our website is operated on servers of web.surfers GmbH, Dahlener Heide 44, 41179 Mönchengladbach (hoster).

For technical reasons, the following data which are transmitted by your browser are automatically recorded, for instance, by our hoster:

• Type and version of internet browser
• Operating system used
• Website, from which you visit our website (referrer URL)
• Website you are visiting
• Date and time of your access
• Your internet protocol (IP) address (anonymized)

We/the hoster use(s) the collected data to ensure the smooth operation of the website as well as to safeguard IT security and improve our offering. If there are specific indications, log data may be analyzed subsequently.

These data are not combined with other data sources.

The legal basis for data collection is Art. 6 Para. 1 Cl. 1 (f) of GDPR. Our legitimate interest in data collection is based on the cited purposes.

Cookies

In addition to the aforementioned data, cookies are saved on your computer when you use and visit our website.

Cookies are small text files that your browser places on your device for saving certain information. Moreover, these cookies are used to make the use of our offering more convenient and pleasant for you or for analytical purposes.

Most of the cookies used by us are so-called “session cookies”. They are used to make the services of our website available to you technically. After your visit to our website, these cookies are automatically deleted by your browser.

Other cookies remain on your computer and ensure that we are able to recognize your device again during your next visit (so-called persistent or permanent cookies). When you use the same device to access our website, the information stored in the cookies is read either by our website (“first party cookie”) or another website, to which the cookie belongs (“third party cookie”). These cookies are automatically deleted by your system after a preset period of time, which differs depending on the cookie. Based on the stored and returned information, the respective website recognizes that you have already accessed and visited this website with the browser of your device.

We use this information in order to be able to optimally design the website and its presentation to suite your preferences. To do so, the cookie itself is only identified on your device.

A more extensive storage of personal data only takes place with your express consent or if this is absolutely necessary to be able to correspondingly utilize the services offered and requested by you.

This website uses the following types of cookies, whose scope and functions are explained below:

• Absolutely necessary cookies
• Functional cookies
• Marketing/tracking cookies

Absolutely necessary cookies guarantee functions, without which you will not be able to use our website as intended. These cookies are used exclusively by us and serve, for instance, to ensure that you as a registered user always remain logged in when accessing different sub-pages of our website so that you do not have to reenter your login information every time you access a new page. The use of absolutely necessary cookies on our website is possible without your consent.

Functional cookies enable our website to save information that has already been provided (such as registered name or language selection) and to offer visitors improved and more personal functions based on that. These cookies only collect and store anonymized information such that your movements on other websites cannot be tracked. The legal basis for the use of such cookies is our legitimate interest in accordance with Art. 6 Para. 1 (1) f) of GDPR. Our legitimate interest is based on the cited purposes.

You always have the option of disabling cookies in general in your browser (see below). Disabling cookies may, however, limit the functionality of this website.

Marketing and/or tracking cookies are only set after you have given your express consent. Data processing is legally permitted under Art. 6 Para. 1 (1) a) of GDPR. These cookies come from third parties (third party cookies) and are used to collect information about websites visited by the user in order to create target-group-relevant advertisement for the user.

Opt-out for marketing cookies

You can also manage cookies that are used for online advertising by using tools developed in many countries as part of independent regulatory programs like the US-based https://www.aboutads.info/choices/  or the EU-based http://www.youronlinechoices.com/uk/your-ad-choices.

You are always entitled to revoke this consent to cookies at any time with effect for the future here:

Change cookie settings

You can set your browser so that you are informed about the setting of cookies and allow cookies only in individual cases, e.g. third-party cookies (cookies, which are set by a third party, i.e. not by the actual website that you are currently visiting), accept cookies for certain cases or generally exclude cookies and enable the automatic deletion of cookies when closing your browser. You can delete saved cookies at any time with the aid of your web browser.

Disabling cookies may limit the functionality of this website.

Managing cookies:

You can use the following links to find out about the options available for the most popular browsers:

• Explorer: https://support.microsoft.com/de-de/help/17442/windows-internet-explorer-delete-manage-cookies
• Firefox: http://support.mozilla.org/de/kb/cookies-informationen-websites-auf-ihrem-computer
• Google Chrome: http://support.google.com/chrome/bin/answer.py?hl=de&answer=95647
• Safari: https://support.apple.com/de-de/guide/safari/sfri11471/mac
• Opera: http://help.opera.com/Linux/12.10/de/cookies.html

If you have not made or are not implementing any different settings, cookies, which should enable or safeguard the necessary technical functions, will remain on your device until you close your browsers; other cookies can remain on your device for a longer period (maximum six (6) months).

To safeguard your privacy, you should regularly check the cookies on your device and your browser history and delete the cookies yourself.

SSL or TLS encryption

This site uses SSL or TSL encryption for security reasons and to protect the transmission of sensitive contents, such as orders and inquiries that you send to us as site operator. You can recognize an encrypted connection by the fact that the browser’s address bar switches from “http://” to “https://” and a lock symbol appears there as well.

If SSL or TSL encryption is enabled, the data that you send us cannot be read by third parties (end-to-end encryption). The protocols authenticate the communication partners and safeguard the integrity of the transferred data.

Google Analytics

We utilize Google Analytics on our website. The service is offered by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter called “Google”).

We have entered an agreement with Google on data processing and are fully complying with the strict requirements of Germany’s data privacy authorities when using Google Analytics. The legal basis for using Google Analytics is your consent in accordance with Art. 6 Para. 1 (1) a) of GDPR.

If you have consented to data processing, Google will possibly save cookies on your device to provide the service. Cookies are small text files that are used to recognize your browser. Google saves the following data when you use our website: Besides the IP address, the time, location, duration and frequency of your visit to our website are saved.

As part of processing by Google Analytics, personal data will be transmitted to the US. Google uses this information to analyze website usage, draw up reports about website activity and for other services for the controller, which are associated with the usage. Prior to transmitting IP addresses to the US, these are anonymized by using the -anonymizeIP function on servers located within the member states of the European Union. Google will in no way combine your IP address with other data within Google.

Information about terms of use and privacy protection can be found at https://www.google.com/analytics/terms/de.html or https://policies.google.com/?hl=de

The data sent by us and linked with cookies are automatically deleted after 14 months.

You can revoke your consent at any time with effect for the future by preventing the storage of cookies by implementing the corresponding settings in your browser; please note however that you will not be able to utilize all the functions of this website to the full extent.

You can moreover prevent Google Analytics from collecting data by installing the opt-out add-on provided by Google in your browser. If this is properly installed in your browser, data will not be saved by Google Analytics. The deactivation add-on may only be downloaded from Google’s website at this link: http://tools.google.com/dlpage/gaoptout?hl=de

Alternatively, you can prevent Google Analytics from collecting data in the cookie settings by clicking the following link.

Change cookie settings

When visiting this website, data are no longer transferred to Google Analytics, at least for the current browser session. Please note that this cookie setting (your opt-out cookie) can be deleted if necessary. The deletion of the opt-out cookie depends on your individual cookie and browser settings. If the cookie is deleted, your setting has to be made again by clicking on the above link.

Google Tag Manager

This website uses Google Tag Manager, a service of Google Ireland Limited, Google Building Gordon House, Barrow St, Dublin 4, Ireland, to manage our website tags via an interface. Google Tag Manager, which implements the tags, is a cookie-free domain and does not collect any personal data itself. The tool does, however, trigger other tags that may collect data if necessary. Google Tag Manager does not have access to these data. Google may only partially collect information about how the services are used and which tags are used in what way in order to improve, maintain and safeguard services. If disabled at the domain or cookie-level, this setting remains active for all tracking tags insofar as they are implemented with Google Tag Manager.

Further information about privacy protection can be found on the following Google webpages:

• Privacy policy: https://policies.google.com/privacy?hl=de&gl=de
• FAQ Google Tag Manager: https://www.google.com/intl/de/tagmanager/faq.html
• Terms of use for Google Tag Manager: https://www.google.com/intl/de/tagmanager/use-policy.html

Security

Maschinenfabrik Köppern GmbH & Co. KG implements technical and organizational security measures to protect the personal data that you have made available to us from accidental or intentional manipulation, loss, destruction or access by unauthorized persons. Our security measures are continuously improved and adapted in accordance with the state of technology.

Links to external websites

The website contains links to third party websites. These websites are not subject to the data privacy and protection regulations cited here and we are not responsible for the data protection measures implemented there. Please note that when using the links to third party websites.

Online job application

On our website you have the opportunity to apply for an open position in our company or proactively submit a speculative application. You can use the email address provided for this purpose. As an alternative, we also have an application form that you can complete.

When you submit an application with us, we process the information that we get from you as part of the application process, e.g. in the cover letter, CV, certificates or records, correspondence, or information provided by phone or verbally. In particular, information about your education, qualifications, work experience and skills are especially important to us in addition to your contact information. Since we only evaluate you based on your suitability for the respective position, you do not need to send us a photo.

When submitting an application via email, data are generally transferred without any encryption, unless your email service provider supports a transmission encryption using Secure Socket Layer (SSL/TLS).

When using the job application form, we process the data you have entered in the form fields as part of the application process (first and last name, email address, place of residence, phone, degree, area of specialization, last employer with position, knowledge of English, willingness to travel, details about success and goals) and any documents you have uploaded for the purpose of processing your application.

If we enter into an employment agreement with an applicant, the data transferred are stored for the purpose of processing the employment relationship in compliance with the statutory provisions. If we do not conclude an employment agreement with the applicant, the data shall be deleted six (6) months after rejection. In the event that you have given your consent to your application data being stored for a longer period, we will transfer your data to our applicant pool (Sect. 26 Para. 2 of BDSG in conjunction with Art. 6 Para. 1 (a) of GDPR). There the data will be deleted after one year.

The data are processed for the purpose of the application process. The legal basis for data processing during the application process and as part of the personnel file includes Sect. 26 Para. 1 (1) of BDSG and Art. 6 Para. 1 (b) of GDPR and, if you have given your consent, e.g. by sending information that is not necessary for the application process, Art. 6 Para. 1 (a) of GDPR.

You have the option to revoke your consent at any time to the processing of personal data during the application process by sending us an email to datenschutz@koeppern.de.

The legal basis for data processing after a rejection is Art. 6 Para. 1 (f) of GDPR. Our legitimate interest in storage for this period includes the ability to assert or defend against claims, e.g. as part of the obligation to provide proof in a process in accordance with the Allgemeines Gleichbehandlungsgesetz (AGG: Germany’s General Law of Non-discrimination).

Applicants can see the privacy policy for applicants https://www.koeppern-international.com/de/karriere/bewerberdatenschutz/.

Your rights and assertion of rights

You are entitled to the following rights. You can assert these rights against us. To assert your rights, use the above details or contact us by email at: datenschutz@koeppern.de.

Information:

You have the right according to Art. 15 of GDPR to request information about your personal data processed by us. In particular, you can request to receive information about the processing purposes, the categories of personal data, the categories of recipients, to whom your data were or are being disclosed, the planned retention period, the existence of a right to correct, delete, restrict processing or object to processing, the existence of a right to file a complaint, the origin of your data, if such were not collected by us, and about the existence of automated decision-making process, including profiling and, if applicable, meaningful information about their details;

Correction:

You have the right according to Art. 16 of GDPR to immediately request the correction of incorrect personal data or completion of your personal data stored by us.

Deletion:

According to Art. 17 of GDPR you have the right to request the deletion of your personal data stored by us, unless the processing is necessary for exercising the right to freedom of speech and information, for fulfilling a legal obligation, for reasons of public interest or for asserting, exercising, or defending rights to legal claims.

Restriction of processing:

According to Art. 18 of GDPR, you have the right to request the restriction of processing of your personal data if you dispute the accuracy of the data, the processing is unlawful, but you refuse to delete the data and we no longer need the data, but you need such to assert, exercise or defend against legal claims or you have objected to processing in accordance with Art. 21 of GDPR;

Data portability:

According to Art. 20 of GDPR, you have the right to receive the personal information that you have provided to us in a structured, standard and machine-readable format or to request the transmission to another controller;

Withdrawal of your consent:

According to Art. 7 Para. 3 of GDPR, you have the right to withdraw the consent that you have given to us at any time. The consequence of this is that we are no longer able to continue processing data based on such consent in the future.

Send your notice of withdrawal of consent to the above details or by email to: datenschutz@koeppern.de.

Filing complaint with a supervisory authority:

According to Art. 77 of GDPR, you have the right to file a complaint with a supervisory authority. As a rule, you can contact the supervisory authority responsible for your usual place of residence or work or our company’s domicile.

Right to object

If your personal data are processed on the basis of legitimate interests according to Art. 6 Para. 1 (1) f) of GDPR, you have the right to object to the processing of your personal data according to Art. 21 of GDPR, provided that there are reasons for this, arising in connection with your particular situation.

If you would like to exercise your right to withdraw consent to file an objection, an email to: datenschutz@koeppern.de is sufficient.

Current state of privacy policy

We reserve the right to amend this privacy policy at any time while taking into account the applicable data protection regulations.

Current effective date is October 2020.